Intern (40000154)

## Job Purpose The job holder is responsible for performing a variety of administrative activities including secretarial dutires, ordering of supplies, scheduling appointments and travel, responding to information requests, preparing reports as well as providing events and meeting support. ## Key Accountabilities (1) Administrative Support - Schedule and manage meetings, calls, and other meetings - Manage database files, store official documents, related papers, contracts and documents - Arrange to print, scan or photocopy documents as required at the unit - Prepare documents for meetings, business trips - Welcoming, guiding experts and guests as assigned - Enforce established internal policies, regulations and procedures within the organization - Answer questions by phone, email or face-to-face - to the extent allowed - Take notes in the meeting minutes, take notes on reminders of superiors - Prepare meeting rooms, print documents (if any) before the official meeting takes place - Store approved documents as assigned ## Key Accountabilities (2) ## Key Accountabilities (3) ## Key Relationships - Direct Manager Head of Division ## Key Relationships - Direct Reports ## Key Relationships - Internal Stakeholders Assistants in Head of Divisions, BOD Office and Chairman Office ## Key Relationships - External Stakeholders Partners providing professional services, agencies and relevant authorities ## Success Profile - Qualification and Experiences - A Diploma certificate or higher in Finance, Banking, Economics, Business Administration, Management or a relevant discipline - At least 3 years of experience in a similar role providing administrative support - Strong organization skills and able to juggle multiple competing tasks / demands - Able to work independently, exercise judgement and maintain confidentiality - Proficient in MS Office (Powerpoint, Word, Excel, Outlook) - Meticulous and pays attention to details - English standard of proficiency as required for the role